How To Use A Pivot Table

What is a pivot table and how does it work?

A Pivot Table is used to summarise, sort, reorganise, group, count, total or average data stored in a table. It allows us to transform columns into rows and rows into columns. It allows grouping by any field (column), and using advanced calculations on them.

What is the benefit of using a pivot table?

Another important benefit of pivot tables is that it helps to summarize data in a quick and easy manner. The table helps in making a concise summary out of thousands of rows and columns of unorganized data. With the help of these tables you can summarize large amounts of information into a small space.

How do you use data in a pivot table formula?

Click the PivotTable. On the Options tab, in the Tools group, click OLAP tools, and then click Convert to Formulas. If there are no report filters, then the conversion operation completes. If there are one or more report filters, then the Convert to Formulas dialog box is displayed.

Related Question how to use a pivot table

What should you do beforehand pivot table?

  • Give each column in your dataset a unique heading.
  • Assign the category for each column such as currency or date.
  • Do not use any totals, averages, subtotals, etc.
  • Remove all blank cells from the data.
  • Remove duplicated data.
  • Remove all filters from the data.
  • How do you insert a pivot chart?

  • Select a cell in your table.
  • Select PivotTable Tools > Analyze > PivotChart .
  • Select a chart.
  • Select OK.
  • How do you insert a line in a Pivot Table?

  • In the PivotTable, select the item you want. This displays the PivotTable Tools tab on the ribbon.
  • On the Design tab, in the Layout group, click Blank Rows, and then select the Insert Blank Line after Each Item Label or Remove Blank Line after Each Item Label check box.
  • How do I convert a PivotTable to data?

  • First, you have to create a pivot table from your table (Insert >> Tables >> PivotTable).
  • After you add a pivot table, you have to choose fields.
  • Check if the PivotTable is updated.
  • Create a new sheet and paste the data there.
  • Or, you can right-click a cell and choose paste by values.
  • How do I show column data in a pivot table?

    Right click on the Values field (cell B1 in this example) and select Move Values to > Move Values to Columns from the popup menu. Now your pivot table should display the "Sum of Quantity" and "Sum of Total Cost" fields in their own columns.

    How do I open a pivot table field after closing?

    How do you make a pivot table Show all values?

  • Right-click an item in the pivot table field, and click Field Settings.
  • In the Field Settings dialog box, click the Layout & Print tab.
  • Check the 'Show items with no data' check box.
  • Click OK.
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