What Are Meeting Minutes

What is meant by meeting minutes?

Minutes are an official record of actions the board or committee took at a meeting, not a record of everything that was said. They serve a historical purpose, but just as important, they serve a legal purpose, documenting the group's adherence to the proper procedures and the association's bylaws.

What are meeting minutes and why are they important?

Meeting minutes are written, accurate accounts of the proceedings that take place at meetings. They should record important details, decisions and assignments. Meeting minutes provide references for future meetings and clarification of previous meeting details.

What are the components of meeting minutes?

What are the components of minutes of the meeting?

  • The name of Participants.
  • The Agenda of the meeting.
  • Calendar/Due Dates.
  • Actions or Tasks.
  • The main points that had been discussed during the meeting.
  • Decisions made by the participants.
  • Record of what is the most important points of this meeting.
  • Future Decisions.
  • Related Question what are meeting minutes

    What are informal meeting minutes?

    Informal minutes also include the date of the meeting and the names of all members attending or absent, but they focus more on summarizing key points of discussion and listing all action items to be performed by individuals or the group.

    What are the features of a minute?

    (5) Minutes have two parts—(a) Minutes of narration— This part contains (i) a short description of the meeting and the date, time, and place, (ii) The names of the members present. In case of a big meeting or a general meeting names may not be written.

    What is the body of agenda?

    The body lists the actual items to be covered during the meeting. When possible, use actionable words such as approve, discuss, adopt, and announce to let participants know what is expected of them.

    Who uses business meeting minutes?

    Who should record meeting minutes? The person taking meeting minutes can be a professional note-taker, such as an assistant who attends solely for the purpose of recording the meeting. However, meeting minutes can also be taken by one of the meeting participants.

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